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Tested on production 1.4GHz quad-core Intel Core i5-based 13-inch MacBook Pro systems with 8GB RAM, 256GB SSD, and prerelease macOS Big Sur. Tested with prerelease Safari 14.0.1 and Chrome v85.0.4183.121. Performance will vary based on usage, system configuration, network connection,. The new versions of Word, Excel, PowerPoint, Outlook, and OneNote provide the best of both worlds for Mac users - the familiar Office experience paired with the best of Mac. If you already use Office on a PC or iPad, you will find yourself right at home in Office 2016 for Mac. Outlook 2016 for Mac, the latest iteration of the email and calendaring app, is a worthwhile upgrade for existing users. But if you don't already use Outlook, the new edition probably won't offer. Windows 10 comes with the Outlook program. Either create a Microsoft exchange account or log in with an existing account: Once logged in, you will have full access to Microsoft Outlook for Windows features on your Mac!

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Applies to:Outlook for Mac, Outlook 2019 for Mac

As an IT admin, you may want to provide Outlook for Mac users in your organization with a standard set of preferences in either of the following ways:

Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default. Step #4: Editing an Existing Email Account To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel. Click on the name of the.

• Set a default preference, which users can change.
• Force a particular preference, which users can’t change.

The following preferences can be used to simplify account setup for Office 365 mailboxes, help protect company data, and support a streamlined user experience.

These keys are CFPreferences-compatible, which means that it can be set by using enterprise management software for Mac, such as Jamf Pro.

The following list shows the preferences that are covered in this article:

Mailbox settings

Automatically configure Office 365 mailbox on first launch

The email address used for Office activation will be added on first launch.

Domain	com.microsoft.office
Key	OfficeAutoSignIn
Data Type	Boolean
Possible values	false (default) true
Availability	16.17
Comments	This key also suppresses first run dialogs for other Office apps, including Word, Excel, PowerPoint, and OneNote.

Specify Office 365 mailbox to be added on first launch

Set the domain or full email address of Office 365 mailbox to be added on first launch.

Domain	com.microsoft.Outlook
Key	DefaultEmailAddressOrDomain
Data Type	String
Possible values	various (example: 'contoso.com')
Availability	16.18
Comments	The full email address or domain specified will be added in Outlook instead of the Office activation email address.

Allow only corporate mailboxes to be added

Specify one or more domains users are allowed to add in Outlook.

Domain	com.microsoft.Outlook
Key	AllowedEmailDomains
Data Type	Array of Strings
Possible values	Various (example: 'contoso.com$')
Availability	16.18
Comments	Format strings as regular expressions. Doesn't remove or disconnect accounts already added in Outlook.

Hide text about adding non-corporate mailboxes

Hide the “Did you know? Outlook supports…” text in the Set Up Your Email success dialog box.

Domain	com.microsoft.Outlook
Key	HideCanAddOtherAccountTypesTipText
Data Type	Boolean
Possible values	false (default) true
Availability	16.18
Comments	Only hides text. Doesn't impact ability to add non-corporate mailboxes.

Import/export settings

Disable import

Prevent users from being able to import archive files (.olm and .pst) and Outlook 2011 for Mac data.

Domain	com.microsoft.Outlook
Key	DisableImport
Data Type	Boolean
Possible values	false (default) true
Availability	16.18
Comments	Key must be set to true and forced.

Disable export

Prevent users from being able to export archive files (.olm).

Domain	com.microsoft.Outlook
Key	DisableExport
Data Type	Boolean
Possible values	false (default) true
Availability	16.18
Comments	Key must be set to true and forced.

Online meetings settings

Disable Skype for Business online meetings

Prevent users from adding Skype for Business online meeting details to events.

Domain	com.microsoft.Outlook
Key	DisableSkypeMeeting
Data Type	Boolean
Possible values	false (default) true
Availability	16.19
Comments	Key must be set to true and forced.

Disable Teams online meetings

Prevent users from adding Teams online meeting details to events.

Domain	com.microsoft.Outlook
Key	DisableTeamsMeeting
Data Type	Boolean
Possible values	false (default) true
Availability	16.20
Comments	Key must be set to true and forced.

Weather location settings

Specify default weather location

Set default location for weather in calendar view.

Domain	com.microsoft.Outlook
Key	DefaultWeatherLocation
Data Type	String
Possible values	Various (example: “Paris, France”)
Availability	16.18
Comments	Use the format returned by the weather location search within Outlook.

Disable automatic updating of weather location

Prevent users from choosing Update Location Automatically for weather location.

Domain	com.microsoft.Outlook
Key	Weather_update_automatically
Data Type	Boolean
Possible values	false (default) true
Availability	16.19

Other settings

Hide local folders

Prevent users from viewing local On My Computer folders in the sidebar.

Domain	com.microsoft.Outlook
Key	HideFoldersOnMyComputerRootInFolderList
Data Type	Boolean
Possible values	false (default) true
Availability	16.17
Comments	Found under Outlook > Preferences > General > Sidebar.

Specify when pictures are downloaded for email

Set when pictures are automatically downloaded from the internet for email.

Domain	com.microsoft.Outlook
Key	AutomaticallyDownloadExternalContent
Data Type	Integer
Possible values	0 = Never (default) 1 = In messages from my contacts 2 = In all messages
Availability	16.17
Comments	Found under Outlook > Preferences > Email > Reading > Security.

Disable signatures

Prevent users from being able to create, edit, and add client-side signatures.

Domain	com.microsoft.Outlook
Key	DisableSignatures
Data Type	Boolean
Possible values	false (default) true
Availability	16.18
Comments	Key must be set to true and forced.

Specify calendar first day of week

Set the first day of week in calendar view.

Domain	com.microsoft.Outlook
Key	CalendarFirstDayOfWeek
Data Type	Integer
Possible values	1 = Sunday (default) 2 = Monday 3 = Tuesday 4 = Wednesday 5 = Thursday 6 = Friday 7 = Saturday
Availability	16.19

Enable new Outlook

Set the availability and default position of the New Outlook switch.

Domain	com.microsoft.Outlook
Key	EnableNewOutlook
Data Type	Integer
Possible values	0 = Switch hidden (default) 1 = Switch displayed, default off 2 = Switch displayed, default on 3 = New Outlook enabled with switch hidden
Availability	16.38

Disable 'Encrypt-Only'

Prevent users from applying the Encrypt-Only option to emails when using Microsoft 365 Message Encryption.

Domain	com.microsoft.Outlook
Key	DisableEncryptOnly
Data Type	Boolean
Possible values	false (default) true
Availability	16.40
Comments	Only applies to the new Outlook.

Disable 'Do Not Forward'

Prevent users from applying the Do Not Forward option to emails when using Microsoft 365 Message Encryption.

Domain	com.microsoft.Outlook
Key	DisableDoNotForward
Data Type	Boolean
Possible values	false (default) true
Availability	16.40
Comments	Only applies to the new Outlook.

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Pre-Flight Check

• These instructions are intended specifically for setting up a new email account in Microsoft Outlook 2016 for Mac OS X 10.11.3.
• If you have not already created an email address on your server, visit our New User Tutorial: Creating E-Mail Addresses in cPanel.
• If you need to configure your email address in Outlook 2016 for Microsoft Windows, see How To Set Up Email in Outlook 2016. For other mail clients, check out our tutorial on setting up other email clients.

Step #1: Add or Edit the Email Account

1. To set up a new email account or edit the settings on an existing one, click the Tools menu and then select Accounts to open the Accounts panel.
2. The setup process is slightly different depending on whether you have any existing email accounts configured in Outlook 2016:
   • Setting up your first email account: If this is your first time setting up Outlook 2016, you will need to click on the envelope icon next to the third option: Other Email (iCloud, Google, Yahoo!, or other accounts):
   • Setting up an additional email account: Once any email account has been set up in Outlook 2016, additional accounts can be added by clicking the plus sign in the lower left corner and selecting Other Email… from the pull-down menu:
   • Changing the settings for an existing email account: Click on the account’s name in the account list on the left to make changes to any existing account in Outlook 2016, and skip ahead to Step #4: Editing an Existing Email Account.
     Note: You cannot edit an existing email account to directly change its connection method. To change an account from POP to IMAP or vice versa, simply add a new account for the email address as described below and select the desired connection type. Outlook 2016 will allow you to have multiple accounts for the same email address, so an account for sample@example.com using IMAP can coexist with an account for sample@example.com using POP. To prevent data loss, do not delete the existing account before adding a new one.

Step #2: Configuring a New Email Account

On the account information panel, enter the information as follows:

• E-mail address: requires your complete email address, such as sample@example.com.
• Password: is the password associated with the email account.
• User Name: is your full email address. It should exactly match what you entered into the E-mail address field above.
• Type: you may select IMAP or POP. IMAP is recommended for its ability to sync messages between multiple devices (to learn more about the difference between the protocols, see IMAP vs POP3 email).
• Incoming server:
  • When using standard (non-SSL) settings, use mail.yourdomainname.com
  • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
  • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
  • Check the box next to Use SSL to connect (recommended)
• Outgoing server:
  • When using standard (non-SSL) settings, use mail.yourdomainname.com
  • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
  • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports (not common)
  • Check the box next to Use SSL to connect (recommended)

Once you’ve entered all the requested information, click the Add Account button at the bottom of the window to create the account with your specified settings.

Step #3: Configure Security Settings

When you add your email account, an alert window may prompt you to review security settings. This is expected if you have not already purchased and installed a signed, third-party verified SSL certificate on your mail server. If you see no such prompt, then you’re all set and can begin using Outlook 2016 with your email account immediately.If you do get a security prompt, which specifies that information that you view and send will be encrypted, note that Outlook 2016 will not be able to verify the security of the certificate through a third-party because you are the only authority validating it:If you wish to proceed with the connection, you have two options:

• You can click the Continue button to proceed, with the caveat that you may need to accept the warning each time Outlook connects.
• Or, you can permanently store the certificate and treat it as trusted, by clicking Show Certificate and then checking the box next to Always trust … before clicking Continue. You will need to authenticate with your password to store the exception for your self-signed certificate.

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Once connected, Outlook 2016 will download your mail from the server along with any custom directories you’ve added, which will be synced by default.

Step #4: Editing an Existing Email Account

To change the settings on an existing email account, click the Tools menu and then select Accounts to open the Accounts panel.Click on the name of the account in the left pane, and make the desired changes:

• User Name: is your full email address. It should exactly match the value of the E-mail address field above.
• Password: is the password associated with the email account.
• Incoming server:
  • When using standard (non-SSL) settings, use mail.yourdomainname.com
  • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
  • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate incoming mail server value (POP3 should be 110 for non-SSL connections and 995 when using SSL; IMAP should be 143 for non-SSL connections and 943 when using SSL.)
  • Check the box next to Use SSL to connect (recommended) for a secure connection.
• Outgoing server:
  • When using standard (non-SSL) settings, use mail.yourdomainname.com
  • When using secure (SSL) settings, use the server’s hostname (host.yourdomainname.com)
  • The default port numbers should not need to be changed unless you have configured your server to use non-standard ports. If you do need to configure mail on a different port, you can check the box next to Override default port and enter the appropriate outgoing mail server value (25 for non-SSL connections and 465 when using SSL; Unlike many other mail clients, Outlook 2016 does not require you to use port 587 on Mac OS X).
  • Check the box next to Use SSL to connect (recommended) for a secure connection.
  • The More Options… button will allow you to configure authentication for the outgoing (SMTP) mail server:
    • Authentication: Typically, Use Incoming Server Info is sufficient, but if you receive connection errors due to SMTP authentication, you may need to select User Name and Password. Do not select None; you will not be able to send mail if None is selected as the authentication type.
    • User Name: This field can only be filled in if you use the User Name and Password authentication type. If enabled, it must be the full email address.
    • Password: This field can only be filled in if you use the User Name and Password authentication type. If enabled, use the email account’s password.

Bonus: Select IMAP Folders to Sync

By default, Outlook 2016 for Mac OS X will sync all IMAP folders. To specify which ones you want to sync, pull down under the Tools

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menu and select IMAP Folders… to bring up the Folder Browser.In the Folder Browser, you will see a list of your accounts in the left pane.

• In the first pane, click on the IMAP account’s name
• In the second pane, click on INBOX (or the desired custom folder, if listed)
• In the third pane, click on the folder to which you want to subscribe or unsubscribe.
• Folders to which you already are subscribed will be displayed in bold type, while folders to which you are not currently subscribed will be displayed in a light-face font. Note that on some versions of Mac OS X, the distinction can be almost imperceptible.
• Clicking on the name of a folder to which you are subscribed will allow you to click the red ( – ) Unsubscribe button in the top-left menu, and clicking on the name of a folder to which you are not subscribed will allow you to click on the green ( + ) Subscribe button in the top-left menu.
• You can not unsubscribe to default account folders, such as Drafts, Junk, Sent, and Trash.

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